Transformation | Process Mapping

How does it all hang together?

Measure what you do before you change things around

What is Process Modelling?

Process Modelling is part of an approach to structuring businesses that has been heavily influenced by Total Quality Management and Lean methodologies
 
Essentially, Process Modelling is capturing the steps that your business takes in order to deliver some product or service.   The steps are captured visually in diagrams using the BPMN 2.0 modelling standard as opposed to text because paragraphs of text can be interpreted differently by people whereas diagrams are more objective. 
Also diagrams are more engaging for teams to view and agree (or disagree) on. 
 
A baseline model of how things operate today is called the ‘AS-IS’ model for a particular process.

How can it help me?

Process models  can help people understand where bottlenecks are happening, which hand-overs are problematic and identifying waste.  With additional data you can find:
 
  • Cycle-time/cost – How much time/money to it take to deliver one instance of the process
  • Resourcing levels – how many people are required to deliver the process under different time/volume constraints
  • Pain-points – if you were to automate aspects of the process where would you get the most bang for your buck 
  • Alignment – How well does this version of the process deliver the capability to reach your company mission

How is it done?

A piece of work like this involves a number of elements in order to determine what the current state of play is, principally:
  • Scope definition:  Essentially a chat with you to understand what is the process being analysed.  What does this include and what isn’t being included.
  • Reviewing existing documentation: This can be any existing documentation around the process from policy documents to Local Working Procedures(LWPs) / Standard Operating Procedures (SOPs) to understand what should be happening in the process.
  • Interviews/Workshop: Speaking to the front-line staff who implement the process.  Whether this is best done by interviews or workshop depends on the numbers involved, availability and number of different teams involved.
  • Preparation and presentation of the results: Feedback of the results with any relevant metrics.

What can I do with the results?

Simply getting people in a room talking can highlight some easy changes to make to improve efficiency or eliminate waste.
 
Process models allow you to go further, by having a measured baseline you can:
  • Plan changes to your process to become better aligned with some strategic vision.
  • Understand what would be required to pivot to deliver a new service.
  • Understand how much some new software will improve productivity.
 Found out how process maps can be the start to making your business more agile to changes in the market place.

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